Administrative Coordinator Professional (Part-Time 80%)

The Position

Join our dedicated team at Boehringer Ingelheim as an Administrative Coordinator Professional in our Cardio, Renal & Metabolic Marketing EMPA Franchise. This is a unique opportunity to contribute to a critical area of our business, where you will play a pivotal role in coordinating administrative tasks and supporting our dynamic team. Reporting directly to the Asset Lead Empagliflozin, you will have the chance to showcase your organizational skills and make a significant impact in our ongoing projects. At Boehringer Ingelheim, we are committed to creating a workplace where every employee can contribute their best work and develop professionally. If you are looking for a challenging role in a fast-paced, innovative environment, we would love to hear from you

Tasks & responsibilities

• As an Assistant, you will be entrusted with the responsibility of providing operational and administrative support, offering you a high degree of international exposure.
• One of your duties will be the comprehensive management of travel itineraries, which includes the organization of trips, tracking of travel budgets, and detailed reporting on travel expenditures.
• You will also be tasked with the meticulous organization of national and international meetings and events, as well as the coordination of virtual gatherings.
• Your role will also encompass standardized procurement management, involving the ordering of materials, services, and work resources, the dispatch of documents and materials in compliance with regulatory requirements, and in some instances, support in contract negotiations.
• You will actively collaborate in the planning and monitoring of various budgets, such as personnel and travel, ensuring their effective controlling.
• A significant part of your role will be to ensure the purpose-oriented flow of communication, primarily focusing on organizational, administrative, and personnel matters, which may include the preparation and dispatch of circulars or announcements.
• Lastly, your responsibilities will include general administrative and secretarial duties like efficient diary management of assigned team leaders or managers, guest registration, and the creation of reports and presentations using MS Office and BI software such as Cora, IDEA, Veeva Vault, and SAP.

Requirements

• Completed apprenticeship in Administrative or Management Assistance, or similar roles with a few years of professional experience
• Experience or additional training in project management
• Exceptional communication skills and service orientation, demonstrating the ability to interact effectively
• Excellent self-management and organizational skills, capable of managing workload, setting priorities, and making necessary adjustments
• Highly motivated team player, possessing a problem-solving attitude and the determination to take ownership of priorities and responsibilities
• Strong intercultural competencies and interpersonal skills, with the ability to communicate effectively in a diverse environment
• Flexibility to adapt quickly and effectively to frequent changes and altered priorities
• Proficiency in English, both verbal and written (C1 level), is a must-have, as it will enable you to communicate effectively in our international setting

Ready to contact us?

If you have any questions about the job posting or process - please contact our HR Direct Team,

Tel: +49 (0) 6132 77-3330 or per mail: hr.de@boehringer-ingelheim.com

Unser Unternehmen

Bei Boehringer Ingelheim entwickeln wir bahnbrechende Therapien, die das Leben von Mensch und Tier verbessern. Als 1885 gegründetes und seitdem im Familienbesitz befindliches Unternehmen nehmen wir eine langfristige Perspektive ein. Mit 52.000 Mitarbeitenden weltweit setzen wir unsere Ziele um und fördern dabei eine vielfältige, gemeinschaftliche und inklusive Unternehmenskultur. Wir sind überzeugt: Mit talentierten und ambitionierten Mitarbeitenden und ihrer Leidenschaft für Innovationen heben wir die Grenzen des Erreichbaren immer wieder auf.

Warum Boehringer Ingelheim?

Bei uns können Sie wachsen, zusammenarbeiten, innovativ sein und Leben verbessern.

Wir bieten Ihnen herausfordernde Tätigkeiten in einem respektvollen und kollegialen globalen Arbeitsumfeld mit einer Vielzahl von auf Innovation ausgerichteten Denkweisen und Methoden. Darüber hinaus sind für uns Qualifizierung und Entwicklung für alle Mitarbeitenden von zentraler Bedeutung, denn Ihr Wachstum ist unser Wachstum.

Boehringer Ingelheim ist ein globaler Arbeitgeber, der sich für Chancengleichheit einsetzt, und ist stolz auf seine vielfältige und inklusive Kultur. Wir begrüßen die Vielfalt von Perspektiven und streben nach einem inklusiven Umfeld, wovon unsere Mitarbeiter*innen, Patienten*innen und Communitys profitieren.

Sie möchten mehr erfahren? Dann lesen Sie hier weiter https://www.boehringer-ingelheim.com